In logistics, we know that supplying and buying pharmaceutical products can be very frustrating and difficult, mainly due to various regulations and practises in the countries of import as well as in the countries of export.
If you are or you want to become a supplier or buyer of pharmaceuticals, then this article may help you. We gathered all the practises and regulations of warehousing and distribution services for pharmaceuticals, along with the required documentation that you have to be compliant with, in order to be eligible to sell your products across the globe.
The information presented below is according to the Good Distribution Practises (GDP), which are the minimum requirements that intermediaries have to follow from the moment of moving the products from the manufacturer’s premises, to delivering the products to the end user or to another intermediary. GDP is a quality system, which includes practises for storage, purchase, delivery and export of drugs intended for human consumption. GDP applies to all organizations and individuals involved in any warehousing service and distribution practise of all pharmaceutical products.
1. Records that describe all the storage procedures, including the handling of expired stock, must be available either in written or electronic form. This documentation should include labelling and storage conditions, precautions and retest dates for every product.
2. The records should be kept for each delivery and should include the description of the product, quality, quantity, supplier, supplier’s batch number, date of receipt, assigned batch number and expiry date. These records should be retained for a certain period according to national regulations. Unauthorized abbreviations, names or codes should not be used.
3. The purchase order and the container’s physical verification must be available and checked on receipt.
4. Every delivery of products should be checked against the purchase order and the container carrying these products must be physically verified. The delivery should be examined for uniformity of the containers and if the delivery includes more than one batch, then the consignment should be subdivided by the supplier’s batch number.
5. The containers must be examined for contamination and damage, and if a leak is observed, then the whole delivery should be put into quarantine.
6. Only authorised and trained personnel can take samples of the products and the containers from which samples have been taken, should be marked accordingly.
7. Following sampling, the products must be put in quarantine until further notice, stored separately.
8. Comparisons of actual and recorded stock must be performed regularly and if any discrepancy occurs, it should be investigated.
9. Damaged containers should not be used unless the quality of the products has not been There should be regular checks and control for obsolete and expired pharmaceutical products.
10. There should be a written agreement among the distributor, the importer or wholesaler and the third-party, that includes all the conditions and procedures.
We know that these may be a lot to take and some of this information is difficult to implement, but we want you to be informed and prepared. And if you still have problems with the warehouse services and the documentation of your pharmaceutical products, then we can help you. Haulystic Innovations is a marketplace dedicated to consult and manage your end to end pipeline operations.
The only thing you have to do is trust us and together we can overcome all the hurdles.
Start your journey with Haulystic Innovations by booking your shipments online.